Minutes of the Directors Meeting

May 8, 2010

The Sands on Golden Lake

Present

Kevin O’Connor, Kathy Lampi, Michael Johnson, Robyn Richards, Bill Clark, Stephen Butler, Dorothy Corbeil, Dave Lemkay, Jeff Raisbeck, Brenda Maunder, Mike Cayer, Marion Fuder, John Gulland.

Call to Order

President Kevin O’Connor called the meeting to order at 9:05 a.m. by welcoming everyone. People introduced themselves around the table.

Agenda for 2010 Annual General Meeting

Kevin said that most of this meeting will deal with agenda items for the AGM in June.

The minutes of last year’s AGM will be handed out. They have been formatted into a single two-sided page. There was general agreement that the minutes did not need to be read if they have been available for review. They have been posted on the web site for almost a year and may be posted in local post offices.

Brenda says newsletter is pretty heavy and should have more fun in it, like bike paths and other activities. Unfortunately, the newsletter is already full for this spring.

Kathy suggested that a small group could help John with content for the web site.

Treasurer’s Report

Kathy Lampi presented the financial report. The current financial statement runs from June 30, 2009 to March 31, 2010 because of the change in fiscal year. Kathy read and explained the report. Since she took on finance the report has become much more complex.

Opening Balance: June 30, 2009	$6433.07
Income
Membership:	$7960.00
Boating Course:	$1425.00
Signage:	$480.00
Donations/events:	$857.90
Maps:	$ 50.00
Total Income:	$10,772.90
Expenses
Bookkeeping:	$124.56
Printing:	$79.10
Buoys:	$323.55
Promo/education:	$2568.20
Membership:	$1159.90
Social: (poker run and funfest)	$629.36
Meetings:	$176.90
Signage:	$904.99
Insurance:	0000
Maps:	0000
Total Expenses:	$5966.56
Balance as of March 31 2010:	$4806.34
	+$6433.07
	$11,239.41

It was moved by Kathy Lampi, seconded by Bill Clark that the treasurer’s report be accepted as read. Carried.

Membership

Michael Johnson reported that membership this year has reached an all-time high. There will be a meeting of zone reps on May 18 at the Sands to distribute information packages. Dave Lemkay said he manages the email list and updates it as new members join and people’s email addresses change.

There was a discussion of what to do about people who have been members in past years, but not this year.

Possible membership is estimated to be 719 and of these we have 404 paid members this year.

Michael is a member of the executive committee.

Maps

Michael Johnson will now be responsible for the sale and distribution of maps.

Water Quality

Mike Cayer reported on the Lake Partnership program and how the testing is done. Our results show the water is of good quality compared to other Ontario lakes. The results are reported in the newsletter. Mike hopes to have results back in time for the AGM.

A comprehensive program of water testing is planned for Brennans Creek involving two samples, one upstream and one downstream of the treatment plant in each of the four months of the summer. The result should be a good profile of what contribution to phospherous concentrations the treatment plant is responsible for.

Communications

John Gulland provided two copies of the draft newsletter for people to have a look at. Based on comments and suggestions received at the meeting, he will make revisions and circulate a final draft to the board.

Nominating Committee

Bill Clark reported that we have always wanted to have a slate of proposed candidates. Robyn Richards has agreed to serve on the Board and to act as Treasurer. Marion Fudder will stand for election. Gail will be VP and will rise to the presidency if called. Michael Johnson will be membership chair. Jeff Raisbeck will be the Board member for The Sands. Dorothy Corbeil will stand for election to the Board.

Bill said there is a need for someone to look after the election process at the AGM. Mick Daley has agreed to do this.

Water Levels

Kevin raised the point that zone reps in areas vulnerable to high water should have special packages of information with contact lists and so on. John agreed to prepare something for this. John reported on the meetings of the emergency high water communications stakeholders and the questionnaire that GLPOA developed, and how well that process went.

Waterway Hazard Marking Program

Dave reported. Jay Foran has changed jobs and is busy, and cannot be responsible for the full program. Dave has been acting in that capacity, but will be backing away from this task. There is a significant organizational component to the placement and removal of buoys. Rick O’Brien of Golden Lake will take over the role of project manager of the buoy program.

Dave says we need three more green channel markers to complete the system.

Launch Site Billboard Advertising

Kevin reports that corporate advertisers are very pleased with the program they are sponsoring. There are now 22 advertisers. Kevin sends out a thank you letter and separately will send out notice and invoices.

Pleasure Craft Operators Course, July 3

Dave reported that the price will be raised to $40 for this year’s course. Killaloe Sports Plus and George's Marine & Sports will be asked to consider sponsoring the Pleasure Craft Operators Course, continuing their solid support in previous years.

CPR Course, June 26

This is a certification course, so people get cards confirming qualification.

Septic Seminar

It was a great success last year, and is expected to be successful again this year. There may be a septic tank placed in the yard. We hope to have Dennis Orendt back.

Poker Run July 31

Kevin reported that 50 maps and 50 newsletters will be provided to the committee, which is well organized by the committee headed by Weldon McEachan. Starts at 8:00 am and need to be back at noon; presentations at 1:00 pm. The event cleared $500 last year, with which a sound system was purchased.

2010 FunFest, July 17 10:00am - 2:00pm

Bill said that last year FunFest had a budget of $1000. We probably don’t need the OPP officer because the whole affair is on the North side. It was confirmed that two portable toilets will be needed. There was some feedback from last year that the event wasn’t publicized enough. Should the event be restricted to members? No!

It was moved by Brenda Maunder, seconded by Stephen Butler, that the budget for FunFest 2010 be $1000.

AGM special feature

Kevin reported that Fire Chief Jim Whalen will give a presentation about fire safety as a special feature of the AGM.

Cell Phone Update

Kevin reported that two more towers will be in place by September. Both are along Highway 60, one about 1.5 Km east of McMillan Road and the other about 3 Km west of Simpson Pit road. These are state of the art towers for Bell. There was also a discussion of internet services.

Ruby Road Dump

The Township of the Bonnechere Valley will get cost estimates for both the Ruby Road expansion option and the Ottawa Valley Waste Recovery option. It is not yet known when the decision will be made, but the Township is on a path that was requested by GLPOA in a letter last year.

Other Business

There was no other business.

Adjournment

The next meeting is the AGM in June.

President Kevin O’Connor adjourned the meeting at 12:00

The next scheduled board meeting will be held Wednesday 23 June at 9:00.