Meetings

Minutes of the Directors Meeting

May 8, 2009

The Sands on Golden Lake

Present

Kevin O’Connor, Kathy Lampi, Mike Johnson, Gail McPhee, Bill Clark, Bill Gardner, Dave Lemkay, Jeff Raisbeck, Brenda Maunder, Hubert Weber, Mike Cayer, Marion Fudder (Zone 7), Robin Richards (Zone 4), John Gulland.

Call to Order

President Kevin O’Connor called the meeting to order at 9:10 a.m. by welcoming everyone.

Secretary’s Report

Bill Clark noted that the minutes have been circulated. He agreed to make sure that Gord McMillan and Bill Gardner receive their minutes by mail. All others can review the minutes online.

It was moved by Gail McPhee, seconded by Bill Gardner to accept the minutes of the director’s meeting of February 27, 2009 as distributed. Carried.

Treasurer’s Report

Kathy Lampi provided the report, as follows.

Moved by Mike Cayer, seconded by Bill Gardner to accept the Treasurer’s Report as read. Carried.

Post script: Kathy subsequently pointed out that the AGM happens before the fiscal year end at the end of June. She will give an interim financial report and the Board may give consideration to changing either the AGM date or the fiscal year end.

It was moved by Dave Lemkay, seconded by Kathy Lampi to change the fiscal year end to March 31. Carried

Action: Executive

Membership

Gail McPhee presented the membership report, noting that there are now 25 zone reps. She reported that we have had memberships paid over the past three years of over 500 property owners. We need to get everyone who has ever been a member to renew each year. She is confident that we can exceed a membership of 400 this year.

Gail will continue to do the organizational work for the membership campaign. Mike Johnson has agreed to take on the function of collecting money from zone reps.

Gail distributed information folders to each of the Zone reps present and explained how the process is to work this year. The final delivery of membership money to Mike will be September 10. Reps are encouraged to update information such as email addresses of the members they contact.

Action: Gail, Mike and all the zone reps.

Maps

The new maps were distributed to those present and Dave Lemkay described its features, noting that the total cost was about $3,000. All present agreed that the maps are a great asset to the organization and should help sell memberships. Each new member will receive a map when they pay. Quantities of maps will be sold to local businesses for $3 each, which they can then retail for $5. It was agreed that this map is another significant step forward for the Association and should be an asset to the zone reps as they canvass for memberships.

Water Quality

Mike Cayer gave a brief report, making reference to the contents in the newsletter. Issues that might be considered at the AGM are cormorants, sludge at Great Heron Road, discussions with the sewage treatment plant people, septic tank presentation, and healthy shoreline booklets.

Communications

Kevin distributed copies of the Spring 2009 newsletter, pointing out that this is the first four-page version. There was general agreement that this newsletter is another important step in the evolution of GLPOA.

Nominating Committee

Bill reported on board renewal. Gail will stand again for re-election. Bill Clark will also stand for re-election. It looks like most directors are prepared to stand for re-election, but Bill reported that there will likely be big changes in 2010. As things stand, there will be a slate proposed and nominations will be called from the floor. John Visser will be contacted to see if he will agree to manage the election again.

Action: Bill, Dave, Kevin

Water Levels

Kevin reported on the amendment process for the Management Plan. The level of Round Lake will be lowered by around two feet in fall and kept there for the winter. Peter Boldt is now the contact for the amendment process for RPG and he does not agree with the amendment. There is now some doubt about whether the amendment will go forward this year. Kevin noted that he is forming a water levels committee to consider and report on the amendment process. Members will include Kevin, Dave, John and Gord. Lucy King will also be contacted to see if she is interested in participating.

Waterway Hazard Marking Program

Kevin reported that Gord McMillan and Jay Foran have the marker program under control, using GPS locations for the buoys.

Launch Site Billboard Advertising

Kevin reported on his discussions with advertisers. We lost a few advertisers last year, but picked up more this year. Set up fee is $175 and annual fee is $160.

Action: Kevin O’Connor to coordinate the updating of the billboards and collection of the fees.

Action: John will add names of  advertisers to a new page on the web site as soon as they are submitted.

Pleasure Craft Operators Course, July 4

July 4th is the date for 2009 and Jim Steeves will again be the instructor, as he has been for the last two years. Dave Lemkay mentioned that both the Lake Clear and Round Lake organizations are promoting this boater’s course to their members. This year attendance might be the highest yet. Dave will get an ad in the papers for the course.

Action: Dave Lemkay

CPR Course, July 11

There will be a limit of 25 participants and this year it would be a four hour course rather than a full day. The meeting is scheduled for July 11. The course starts a 8:30 am and the cost is $35. Robin agreed to work with Kevin on the course preparations.

Action: Kevin and Robin

2009 Regatta/Fun Fest, July 18

Bill Clark gave a brief report on the FunFest preparations. Jeff confirmed that the Sands will arrange for the liquor permit and will help subsidize lunch costs. Dorothy Corbeil and Road Crew will play music. Bill will contact the OPP to alert them to the fact that people will be crossing the highway. There will be two portable toilets brought in. Activities for both morning and afternoon activities are still being considered.

Action: Bill, Jeff(s), Brenda, Dave, Doug, Kathy and other volunteers.

AGM Agenda

There were periodic references to AGM planning throughout the meeting. The normal agenda items can be used, and each committee chair can report on activities.

Cell Phone Update

Dave and Kevin reported on all the new towers now in place.

Ruby Road Dump

The Township of the Bonnechere Valley will get cost estimates for both the Ruby Road expansion option and the Ottawa Valley Waste Recovery option. It is not yet known when the decision will be made, but the Township is on a path that was requested by GLPOA in a letter last year.

Other Business

Brenda Maunder suggested that there is a need of a public toilet at the Island View Drive boat launch. There was a brief discussion of the subject.

Adjournment

The next meeting is the AGM in June.

President Kevin O’Connor adjourned the meeting at 12:00