Meetings

In Attendance – directors Dave Lemkay, Kevin O’Connor, Bill Clark, Kathy Lampi, Howard Bernard, Gail McPhee, Doug Yourth, Susan St. Jean and Cairine Cybulski.  Zone leaders in attendance were: Michael Johnson, Malcolm Warnholtz and John Visser (slightly jet-lagged after returning from Europe)

Meeting was called to order at 9.00 a.m. by President Dave Lemkay. Secretary Bill Clark read the minutes of the Oct 23, 2006 Directors Meeting. There were no questions or amendments. A motion to accept the minutes was made by Dave Lemkay, seconded Howard Bernard. Carried.

Dave Lemkay gave an update on the locating of a comfort station at the Deacon Bridge. Construction has been finished at a cost of $14,000. A sign is to be erected  highlighting FedNor and Renfrew County Community Futures Corporation, North Algona-Wilberforce and GPLOA as funding partners in the project. The township has  agreed to look after all maintenance of the station  As originally agreed the GLPOA is to pay an additional $3500.00 in 2007 as part of  it’s share of funding. It is expected however if necessary some portion of this amount could be delayed to 2008.

In Treasurer Weldon McEachen’s absence V.P. Kevin O’Connor gave an update of the association’s present financial status.  Balance as reported at the Oct 23 meeting was $2751.03. Expenditures since that time have been minimal with the exception of directors insurance at a cost of  $1544.50. This insurance protects both the executive and association in case of liability. Present bank balance is $646.00.  This is not an unusual amount for this time of year and merely reflects that the association accrues most of its revenues through the spring and summer. Since the association’s fiscal year is July 1 to June 30, arrangements will be made to have the audit performed by Mike Afelskie at the proper time.

Gail McPhee gave an overview of new procedures to be followed by zone leaders in keeping membership records. Procedures that will conform to year-end audit requirements are as follows:

I)                Membership cards are numbered discreet to the zone i.e. Zone One card numbers in the 100’s-Zone Two card numbers in the 200’s etc.  All unused cards can be accounted for at year-end.

II)              Registration update forms are to be filled out where information is missing. Zone leaders are asked to be sure information is complete including e-mail addresses where possible.

III)            Zone leaders are asked at all times to fill out a tally sheet in duplicate that accounts for funds handed over and supports deposit slips for the Treasurer at the bank and provides an audit trail.

All the necessary forms were distributed to zone leaders at the end of the meeting along with a notice of the June 2, 2007 Annual General Meeting. The new Spring Newsletter is available to be distributed to members as they are canvassed for membership renewal.  This is seen to be a worthwhile cost to keep members informed of the activity that is ongoing on their collective behalf.

There has been a significant amount of interest in conducting a Pleasure Craft  Operators Course. The number of sessions would be dependant on actual  registration. Potential dates are evenings of July 5 and 6 and Saturday July 7^th.  Location would be the Killaloe Public School. Each session would accommodate no more than 50 students and would be 3 ½ hours long. Cost per person $35.00. A temporary operators card is issued on passing the multiple-choice written test with a permanent license mailed to individuals in two weeks. Course facilitator will look after all arrangements including pre-registration. Final arrangements will be announced at the June 2 AGM.  Publicity is also shared through the Round Lake Association Newsletter.

Kevin O’Connor outlined progress in attempting to have cell phone service established in our area. Meetings have been held with both Bell Mobility and Telus to make them aware of our concern regarding the lack of service. The feeling is we are making progress. The proper people are being contacted and interest has been shown.  A survey is being conducted to collect names of people wanting improved service.  To date many hundred responses have been mailed and emailed.  Ongoing survey of area businesses will take place.

A realistic measure is that service still could be as long as two years in coming. There is also a concern because of the expected location of towers, that service in the immediate Killaloe area might be questionable. The cell phone task force of Kevin O’Connor, Dave Lemkay, Cairine Cybulski and Wendy Engel will keep the activity going through summer.  A commercial open house is scheduled for Eganville Saturday May26.  GLPOA will have a table there to promote the survey.

The annual AGM will take place June 2 at  the Killaloe Public School. Required 30 day notice to GLPOA members has been accomplished. John Visser to facilitate election of officers.  Mayors of  townships within the area covered by the association to be invited  and  introduced rather than being built into the program however they will be asked to be available to answer questions after the formal meeting. After discussion it was felt rather than arranging guest keynote speakers the meeting would be more meaningful if updates on our own key projects were given. New routine for the signing of members and collecting information was specifically mentioned. Other specifics to be decided and an agenda prepared. Tables are to be set up in the auditorium for each zone to sign up members. Zone leaders to be sure tables are staffed with three people.  A table will also be available for the collection of information for the cell phone survey.

There have been some resignations among directors.  It is recognized the ideal situation is that each zone leader live in the specific area to be covered however it is becoming more difficult to always get a volunteer within an area. Gail McPhee, heading up the Membership Committee and Susan St.Jean will assess best ways to deal with the director – zone leader balance and make recommendations.

A social event is to be planned for Aug 2007.  Possible venues discussed were the Golden Lake Campground, Dore Bay Clubhouse and Killaloe Public School grounds.  Suggestions re a program included that it might be a barbecue or potluck dinner or possibly a corn boil. It was also suggested that music supplied by local musicians would be an attraction. Kathi Lampi and Gail McPhee and Kate O’Hara will act as a committee and make specific recommendations. A motion  to approve an expenditure of up to $500.00 for the event was made by Kevin Oconnor, seconded by  Bill Clark.  Carried

A motion for adjournment was made at 11.30 a.m. by Bill Clark, seconded by Kevin O’Connor. Carried

Respectfully submitted
Bill Clark, Secretary

Posted May 13, 2007