Meetings

May 6, 2006  

PRESENT: Dave Lemkay, Kevin O’Connor, George Wilcox, Bill Clark, Cairine Cybulski, John Gulland, Mick Daley, Ken Kruger, Howard Bernard, Tom Green

WELCOME AND OPENING REMARKS: President Dave Lemkay welcomed all of the directors and/or their representatives and gave an update of winter activities:

• We are now a corporation with all legal documents signed and will be known as the Golden Lake Property Owners Association

• We are now insured through FOCA for Directors and Officers Liability

• All private roads may become insured through the parent body for a fee assessed by the insurance company. This issue will be addressed at the annual meeting.

• Property Assessment: President Lemkay thanked all owners who responded to the Government with their concerns. The Provincial Ombudsman issued a report and of which our Board of Directors responded. The Board wished to inform all members that our input is very minimal in responding to an issue that is in total control of the Provincial Government. The Board has decided that they will be pro-active in this area and assist wherever there is a need.

MINUTES: Moved by Norm Edwards and seconded by Mick Daley that the minutes of the Dec.3, 2005 meeting be approved. Carried

CONSTITUTION: The constitution was reviewed and with some minor revisions. It will be presented to the General Membership on June 3, 2006. In accordance with the Constitution the following items were discussed in order to be in compliance with the written document:

• Tenure of membership with the Board of Directors

• Dates of the annual meeting

• Audit reports and authorization

• Membership voting

It was moved by Mick Daley and seconded by Cairine Cybulski: That the Constitution with approved changes be presented to the general membership for approval. Carried.

TREASURER'S REPORT:

In the absence of Treasurer Weldon McEachen, director Mick Daley gave the report.

• Bank balance: $4020.88

• Expenditures for approval: $1544.00

The following expenditures were discussed: Boat Launch Signage

• Buoys for shoal and hazard markings

• Printing of River and Lake Maps

Potential revenues from advertising on the Boat Launch Signs was discussed.

It was moved by George Wilcox and seconded by Cairine Cybulski that the Board authorize the printing of  500-1000 Lake and River maps to be distributed to the membership and that 200 laminated maps be printed for a cost to the public. Carried.

CELL PHONE COMMITTEE REPORT: Kevin O'Connor gave a report on the work of his committee in relation to communication towers being installed within our Association's area. Kevin presented great news to the board as to timelines for Telus and Bell. These companies have responded to the concerns of our membership and results should be happening soon. Kevin reported that telecommunication towers will soon be erected near Eganville and Dacre.

WEB SITE: John Gulland gave a brief up-date as to our web site (www.goldenlake.info) He encouraged members to continue giving him information as it relates to our mission and goals. John will also co-ordinate a Spring Newsletter for our Directors to deliver. President Lemkay thanked John for his hard work and the impact of the web site in the community and outreaching areas.

MEMBERSHIP REPORT: Norm Edwards gave a detailed report on the mechanics of recording memberships and gave each director/representative the new membership cards. Procedures for obtaining memberships at the annual meeting were discussed and approved. Norm insisted that every property owner on Golden Lake should become a member and that the Board should become pro-active in stating the accomplishments of the Board Committees, such as telecommunications, shoal and hazard markings, mapping of the Lake and River, private road insurance information, and so on.  

AGM PREPARATIONS: The need for another Board meeting was discussed. This meeting would be devoted solely to logistic for the Annual General Meeting (June 3, 2006 9:00 AM Killaloe Public School). It was discussed and agreed that the executive would move ahead immediately with appropriate publicity in local media, utilizing a news release and free announcements to keep other classified advertising costs at the lowest possible level. A meeting announcement poster will be produced and posted throughout the GLPOA catchment area.

NEXT MEETING: It was agreed that the next Board meeting will be held at the Golden Sands on Wednesday, May 24, 2006 at 9:00 am.

ADJOURNMENT: It was moved by Cairine Cybulski to adjourn. The meeting was adjourned at 11:05 am.