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Meetings |
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Meetings |
Minutes of the Directors MeetingAugust 7, 2009The Sands on Golden Lake PresentKevin O’Connor, Kathy Lampi, Mike Johnson, Gail McPhee, Jennifer Hoffman, Bill Clark, Dave Lemkay, Jeff Raisbeck, Brenda Maunder, Hubert Weber, Mike Cayer, John Gulland. Call to OrderPresident Kevin O’Connor called the meeting to order at 9:10 a.m. by welcoming everyone. Board members expressed their sadness and their condolences to Brenda Maunder on the recent passing of her brother Ken Bradley. Secretary’s ReportBill Clark said he would give particular reports under the Fun Fest report. Kevin and Bill agreed that some letters of appreciation need to be sent out. It was agreed that Dave would have some simple cards printed up so Kevin can send hand-written notes out quickly and easily. Action: Dave Lemkay Treasurer’s ReportKathy Lampi read her annual financial report, as
follows.
It as moved by Bill Clark and seconded by Dave
Lemkay that the Treasurer’s 2008 annual report be accepted as read.
Carried. The current bank balance is $8995.89. There was a discussion of the way in which income and expenses are allocated. This is an issue now because this is the first year in which detailed accounts have been prepared. It was pointed out that the accounts can be made more accurate and useful if project leaders provide Kathy with the income and expenses for their project. Following a discussion of the invoice payment approval process, It was moved by Kathy Lampi and seconded by Bill
Clark that the Secretary pick up the mail and record incoming
correspondence, pass bills to be paid to the Treasurer, who will prepare
the cheques for signature by the President. Carried. MembershipMichael Johnson gave the report, indicating that all zones have reported and there is about $6,000 income from memberships. He expects the membership to be in the 350 range. Michael gave credit to the Sands for all their help and promotion, to which everyone agreed. Brenda mentioned that cards could be made up that canvassers can leave at properties to indicate that GLPOA has visited and suggesting that they buy their membership by mail or at the Sands. The card might also offer a list of reasons why membership is important. MapsKevin wants someone else to take over handling map inventory and the program to sell and distribute them. Jeff Raisbeck said that the Sands would be willing to handle inventory. Jennifer Hoffman agreed to take over the map promotion and sales program. Action: Jeff Raisbeck and Jennifer Hoffman. CommunicationsGail said there were positive comments on the newsletter and said some people suggested that the dates of fishing season rules should be in future newsletters. Brenda suggested things like bike routes, picnic sites and so on. John discussed the card Brenda mentioned and said he would be willing to work with Dave to prepare a list of good reasons to buy a membership. This list can also be used for other purposes. Kathy suggested that the newsletter font could be bigger because so many of the readers are seniors. Water Quality and LevelsMike Cayer talked about Karen Utronki’s report of material at the shore at Harrington Road. He also mentioned the problem of cormorants, noting that the Ontario Legislature will be dealing with a private members bill that will change the protection status of cormorants in December. Kevin talked about the septic seminar. Dennis Orent has a date conflict on the 27th. Jennifer agreed to work with Kevin and John on the septic seminar program. The water level committee is Dave, Kevin, Lucy King, Gord McMillan and John Gulland. Kevin reported that the amendment proposes dropping Round Lake between one and three feet in the fall. The Bonnechere River Watershed Project meeting on August 15 was mentioned and it was suggested that someone from the GLPOA board should attend. The FOCA Lake Planning Handbook was also mentioned. Kevin suggested ordering sufficient copies of the handbook for the board. It was moved by Dave Lemkay and seconded by Bill Clark that 25 copies be ordered at a cost of $5 each. Carried. Action: Kevin O'Connor Waterway Hazard Marking ProgramKevin is looking for a board member to lead the program. Gord and Jay will work on it but can’t attend board meetings. Dave mentioned that some markers are in the wrong place and much be fixed. Dave also agreed to lead the marker program. Action: Dave Lemkay Launch Site Billboard AdvertisingKevin reported that we have 20 advertisers that are fully paid. There is some damage to the Plexiglas cover. The screw holes seem to be the problem. Kevin will investigate options to make the signs more permanent. Pleasure Craft Operators Course, July 4Dave reported that the boating course was a tremendous success with 95 participants. Total revenue was $3325, Jim Steeves was paid $1900 and GLPOA retained $1425. CPR Course, July 11Kevin reported that thirteen people attended the course this year. Robyn Richards has agreed to take over the CPR course program. 2009 Regatta/Fun Fest, July 18Everyone agreed that Bill Clark and his volunteers did a great job for the first year of the event. He mentioned that promotion might be an issue because several people mentioned that they forgot all about it and were sorry they didn’t attend. He wants to talk soon with the volunteers about how to improve the event for next year. He reported that the event came in under the budgeted $1000. It was mentioned that the ribbons and cards worked well. Bill also mentioned how much he appreciated the contribution to the event made by the Sands. The McMillan Road Crew were also excellent. Poker RunKevin reported that 80 people played poker and another 25 people bought lunch tickets from GLPOA, but the Sands reported that 175 lunches were served, the majority of which were associated with the poker run. The project produced about $500 in income. It was moved by Gail McPhee, seconded by Mike
Cayer to use the proceeds from the Poker Run to purchase a sound system
for all GLPOA events. Carried. Nominating CommitteeKevin said we need an active committee because so many key people will be leaving the board next year. Succession planning is important for a healthy organization. It was suggested that a notice be placed on the web site that the board is always looking for new members and they should contact Bill Clark. Other BusinessKevin mentioned the agenda for next year’s AGM, based on some feedback on the past one. AdjournmentMotion to adjourn by Bill Clark. Kevin O’Connor adjourned the meeting at 12:10.
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